Table of Contents
Letter of Welcome
LETTER of WELCOME
Dear Fellow Scouter,
Welcome to another exciting year at Camp
John H Ware III! Cub Scouts come to camp to have fun. Leaders come to
camp looking for team building, advancement of leadership skills and the
opportunity to meet and exchange ideas with other leaders and well,
let’s be honest: To have fun too!
Our program in 2010, Investigating Our
Past . . . Discovering Our Future, will help meet all these goals. Your
camping days will be filled with plenty of action. Just to name a few:
swimming, hiking, bb guns, crafts and fishing ~ all while celebrating
the 100th anniversary of Scouting. Of course, no camping
experience is complete without free time to hang out with your friends
or spinning tall tales around the campfire!
We have an exciting new change this year
in what members of the pack will stay together in your tent site.
Actually, you get to make the choice! All members of the pack ~ Wolves,
Bears and Webelos I & II will be placed together in the same campsite
unless you tell us otherwise.
Once again this year we will offer packs
the exciting opportunity to stay together in the same tent site,
regardless of rank in Cub Scouting. Actually, you get to make the
choice! All members of the pack ~ Wolves, Bears and Webelos I & II will
be placed together in the same campsite unless you tell us otherwise.
And if your Webelos II’s are looking for a
more Boy Scout-like experience they can choose to stay together in a
more primitive site to get a feel what it will be like at camp once they
cross-over. Please refer to page 14 for additional information and a
supplemental form we ask that you fill out and submit along with your
final payment form.
With all this said, though, please
remember that you will need two-deep leadership (at least one
registered BSA leader) to stay with your Scouts in each of the
sites you choose.
This booklet will provide you with the
information you need to get the most out your time in camp. It is
organized into four sections: Pre-camp, Check-In Day, Your Week at Camp
and Homeward Bound.
A handy appendix has all the registration
materials and other forms you need. If you have any questions please
don’t hesitate to contact:
Amy Dalesandro
Camping Administration/Program Specialist
504 S. Concord Road, West Chester, PA
19382
adalesan@bsamail.org
Chester County Council (voicemail):
610-696-2900, ext. 25
Finally, as unit leaders, you will
appreciate knowing that when you leave camp this summer you will have a
list of all the achievements that your Scouts have earned or completed.
We can’t wait to host your Cub Scouts this
summer! So let’s get started!
Yours in Scouting,
John Lukowski
Camp Director
RESIDENT CAMP: THE THEME
Prepare yourself for an
adventure through time at Camp Ware this summer . . . Our time machine
will transport you through past eras of Scouting to the pre-colony days
where exciting adventures await! Learn how to make shelters, rope, and
primitive fires as done so by our forefathers. Participate in games to
include adventures that would blow the hat off of Indiana Jones. Even the
crafts you create will be primitive in nature, using materials such as
leather and fossils.
Our time machine will then
take you to the future where you will be able to visit the new Camp Ware
Cub Scout Science Center! The future holds such activities as
programming & manipulating robots, exploring simple machinery as
well as many other exciting Cub science projects. As part of a futuristic
colony, Scouts will build and launch water rockets, and learn about the
kinetic energy in BB rifles and bows & arrows.
You can also try your hand
at slinging paintballs at our sling shot range. Don’t miss this
amazing opportunity to explore the World of Scouting ~ past & future ~
around us with your son at Camp Ware this summer!
The Dates:
2010 Resident Camp
Dates
July 15 -
July 18
July 20 - July 23
July 24 - July 27
July 29 - Sun. Aug 1
2010 Family Weekend Dates
July 3 &
July 4
July
10 & July 11
Rates:
|
|
Deposit by
3/15/10 |
Camp Fees paid
by 4/30/10
(Includes Deposit)
|
Camp Fees paid
by 6/1/10
(Includes Deposit)
|
Camp Fees paid
after 6/1/10
(Includes Deposit)
|
|
Scout – Cub &
Webelos |
$35.00 |
$215.00 |
$230.00 |
$250.00 |
|
Adult Leaders |
$35.00 |
$110.00 |
$125.00 |
$150.00 |
FREE LEADERS: See fee transmittal forms.
PRE-CAMP INFORMATION
Leadership in Camp
It is the responsibility of the pack committee to provide the most
qualified leadership for Cub Scout Resident Camp. All packs in camp must be
under the leadership of at least two adults (one must be 21 and registered
with BSA) at all times. Leaders may rotate if necessary, but at least two
leaders must be with the pack 24 hours a day. Unless it is “Family
Weekend,” any other children than those registered with the pack and the
camp may NOT accompany leaders.
Due to the nature of the program, packs may be
sharing campsites with other packs. We encourage the leaders and
Scouts alike to work together and
become familiar with each other, instead of operating as individual units.
Starting with the pre-camp meeting for the
leaders and check-in, summer camp presents an incredible opportunity to make
new friends and contacts, as well as to trade ideas, methods, and
experiences. Please cooperate with others in your campsite, making the most
of your time together while participating in programs, attending meals, and
after hours.
Discipline and organization of your Pack is the
responsibility is the responsibility of unit leadership. The camp staff and
other site leaders can assist you. Camp is meant to augment your annual
program; it is never the staff’s mission to take over your role as leader of
your pack. The camp staff will however work as your advisers and helpers,
and will provide an environment in which your boys can grow.
Pre-Camp Meeting
A pre-camp meeting for unit leaders,
conducted by the program and camp directors, will be held several dates
preceding the start of camp. Below you will find the scheduled meeting
dates. We recommend you attend the week prior to your check-in date.
All meetings are held at Camp Ware with the exception of the June 23
meeting which will be held at the Council Service Center.
You are not required to attend this specific
date; however it is most important that you attend at least one meeting
prior to your session. The earlier the better as this allows the
opportunity to make necessary corrections or adjustments to required
forms. This also gives you more opportunity to communicate last minute
information back to your unit.
Plan to arrive around 6:45 p.m. The meeting
is scheduled to start at 7 p.m. Please have copies of your pack’s medical
records, roster and this leader’s guide. On the pack roster, please note
the ratio of female and male adult leaders so we may provide appropriate
accommodations for your stay.
Dates: June 23, 2010
for Any Session (to be held at the Council Service Center)
July 6, 2010
for Session #1 7/15 – 7/18
July 13, 2010
for Session #2 7/20 – 7/23
July 13, 2010
for Session #3 7/24 – 7/27
July 20, 2010
for Session #4 7/29 – 8/1
Please feel free to come early and join us
for retreat & then dinner which begins promptly at 5:45 p.m.
What to Bring to Camp
LEADERS ONLY:
|
Food |
Pack Gear |
|
Meals are provided but you may want to bring a
cooler with snacks and drinks. |
Alarm clock |
|
Stuff for s’mores - stored in an animal proof
container |
Pack Flag |
|
|
Sports Leaders Guide (Leaders) |
|
|
Cooler |
|
|
Camp roster |
|
Health Forms |
|
|
Don’t forget them!
Every Scout and
leader needs a current Annual Health and Medical Record to attend camp.
Valid for 12 months, the Annual Health and Medical Record is appropriate
for Scout or leader of any age. Please refer to page 24 for additional
information and specific details.
|
Health records should
be turned in at the pre-camp meeting. If not, you MUST
bring them to check-in. Any camper arriving without the appropriate
Annual Health and Medical Record will not be able to attend camp. Health
records should not be sent or dropped of at the Council Service Center,
as we cannot guarantee their arrival to camp prior to your attending. |
|
Available from
Quartermaster |
|
Garden hose |
Trash bags |
|
Cooking utensils |
Rakes and shovels |
|
Cook kits |
Dutch ovens |
|
Cleaning supplies |
Toilet paper |
SCOUTS AND LEADERS:
|
Clothing and Bedding |
Items you may want to
bring |
|
Scout uniform (Class A and B) |
Flashlight with fresh batteries |
|
Sweater or jacket |
Pocket knife (no sheath knives)
Webelos only |
|
Swimming trunks |
Spending money (suggested $50) |
|
Sturdy pants (jeans) |
Fishing gear |
|
T- Shirts |
Sunglasses |
|
Raincoat or poncho |
Compass |
|
Sneakers (bring a backup pair!) |
Camera and film |
|
Socks (lots) |
Water bottle |
|
Hiking boots |
Bug spray |
|
Sleeping bag with pillow |
Folding chair |
|
|
Spare batteries |
|
Toilet articles |
Pack Gear |
|
Toothbrush/ toothpaste |
Alarm clock |
|
Washcloth |
Pack Flag |
|
Soap |
Sports Leaders Guide (Leaders) |
|
Deodorant |
Cooler |
|
Towel |
Camp roster |
|
Comb and/or brush |
|
|
Sunscreen |
|
|
Health Forms |
|
|
Don’t forget them!
Each Scout and Leader needs a health form to attend
camp. Scout Class 1 health forms are valid for 12 months, Scout Class 2
are valid for 36 months (see Health form page for more information).
Any adult Leader over the age of 40 must complete a Class 3 health form
yearly.
|
Health forms should be turned in at the pre-camp
meeting. If not, you MUST bring them to check-in. Any
camper arriving without the appropriate Personal Health and Medical
Record will not be able to attend camp. Health
forms should not be sent or dropped of at the Council Service Center, as
we cannot guarantee their arrival to camp prior to your attending. |
|
Advancement Materials |
|
|
Scout handbook (name and pack no) |
|
|
Pens and pencils |
|
|
Notebook with paper |
|
Lunch Themes:
Make sure to come prepared for two special lunches during your stay at camp:
Sports Fan Day (anything may be worn that goes with a sporting event) and
Crazy Hat Day. These will be announced at breakfast time. For lunch on
these days, Scouts and leaders are encouraged to wear shirts displaying
their favorite sports teams or crazy hats, according to the theme that day.
Dinnertime will see a return to Class A uniforms.
**Campers are reminded that even on Sports Fan Day, wearing shirts without
sleeves is
not allowed in the dining hall.
Leave this stuff at HOME!
Any
of the following will be confiscated, only to be returned upon leaving
camp. If deemed necessary, the owner may be asked to leave the Horseshoe
Scout Reservation, Camp John H. Ware III. Chester County Council reserves
the right to enforce the prohibition of these items on camp property.
Firearms
Personal Weapons (rifles,
shotguns, arrows, etc.) are NOT allowed in camp.
Pets and
Wildlife
All pets are to be left home!
Pets of any type are not permitted in camp.
Scouts should be informed that
all wildlife encountered on the Reservation must be left undisturbed. If an
animal’s presence presents a problem in your campsite, please inform
headquarters staff. Please do not attempt to remove or capture any animal or
allow any Scouts to do so.
Alcohol,
Tobacco, and Drugs
Alcoholic beverages and
controlled substances are not allowed on camp property. Violators
will be asked to leave and the proper authorities will be informed if deemed
necessary.
BSA Alcohol, Tobacco,
and Drugs Policy
It is the responsibility of the Boy Scouts of
America to protect the health and safety of the young people in our program.
It is the policy of the Boy Scouts of
America that leaders should not use tobacco products in any form in the
presence of youth members. In addition, extreme care should be
exercised to provide smoke-free environments for all Scouting participants. All buildings or facilities under the
control of the council are designated non-smoking facilities. Smoking
outside entrance/exit doors is not permitted at any location. In addition,
all Scouting functions, meetings, or activities are conducted on a smoke
free-basis with permitted smoking areas located away from all participants. For smoking areas, contact the camp director
or program director.
Campfires
The
danger of fire in camp is very serious. There can be no allowance for
carelessness with a danger this great.
In 2008, Camp Horseshoe was one of a number
of camps in the United States affected by an outbreak of the highly
contagious Norovirus. In consultation with the Chester County Health
Department, it has been determined that the probable source of this
outbreak was from a member of a scout unit or staff who was exposed to the
virus just prior to coming into camp. While the Norovirus typically lasts
24 to 48 hours, it can be spread to others for a period of 10 to 12
days. Chester County Council BSA is determined to do everything it can
to prevent any recurrence of this event, but with over 2,000 campers each
summer, (plus family and friends) we need your assistance. To that point,
we ask Scoutmasters and Unit Leaders to have a discussion with the
parents, guardians, and leadership of their units regarding the
following:
ü
Know the signs and symptoms of
Norovirus, mercer virus, influenzas, and infections in general.
ü
Consider if any possible recent
exposure just prior to coming into camp, this means; scouts, leaders, or
anyone dropping off or picking up.
ü
Use common sense. The best
course of action is not to send your scout to camp with stomach flu,
nausea, vomiting, or a temperature.
ü
If you have any doubts, please
consult your physician before sending your son, scout, or family member
onto the reservation.
In the past, it has been the policy to have
our camp health and medical staffs do all they could to assist a sick
scout in the health lodge until they were able to return to their unit and
program. Again, in consultation with the Chester County Health
Department, we have been advised to change that policy.
ü
When a viral infection is
suspected, it may be required for the scout to be removed from camp as not
to infect others.
ü
This does not mean that every
sick scout will be sent home. Health and medical staff will make
appropriate and rational decisions.
ü
Parents who are planning
vacations during the week their son is at camp need to be aware of this
policy.
ü
If parents or guardians cannot
be available to pick up a sick son, they need to have a backup plan in
place (remember that BSA policy requires a written document for anyone
other than a parent or guardian to remove a scout from camp).
Be assured that Chester County Council
continues to work with the Chester County Health Department on ways to
control the initiation and spread of contagious viruses and bacteria. An
example will be the installation of additional wash stations outside the
dining halls.
We know this is a difficult, but also a
necessary, conversation to have with the parents and guardians of your
scouts. If it becomes necessary to send a scout home, every effort will
be made to reschedule them to return to camp with a provisional unit later
in the summer.
· Shoes
must be worn when traveling around camp: exceptions are not made for the
pool and shower house. No open toed shoes allowed.
· Swimming
in the creek is prohibited.
·
Every Scout and leader must
have a complete Annual Health and Medical Record. Although all medical
forms will be returned at the end of camp, please bring copies of
your Scout’s health records to camp; keeping originals for your personal
records. Valid for 12 months, The Boy Scout of America’s Annual Health
and Medical Record is appropriate for Scouts and leaders/adults of all
ages. Please refer to page 24 for additional information.
· Leaders/adults
are encouraged to remind Scouts that daily bathing prevents illness and
promotes cleanliness. Pool house showers are marked clearly for Adult
Male and Female, Staff, and youth Scouts. No Scouts may use the Adult
Showers or vise versa. An adult is anyone over the age of 18.
· All
medications must be checked in with the health officer at the health
lodge upon arrival to camp.
Check-in Procedure
Ø
Come prepared with two
completed, accurate pack attendance rosters and Annual Health and Medical
Records for all (Scout & leaders) campers.
Ø
Once parked and your entire
unit is present, send one person with a copy of a completed roster
to Headquarters to check-in. It is important that we have correct head
count of every camper: male adult leader, female adult leader and den
chief. We also need to know if leaders will be participating full or
part-time.
Ø
Your pack will be provided a
time to check-out at Headquarters on your last day of camp. At check-out
you will review your financial statement, have an opportunity to purchase
World Famous Chicken Dinner tickets as well as pick up a 2010
stake-a-claim form.
Ø
Send one person with a
copy of a completed roster along with all BSA Annual Health and
Medical Records to the Health Lodge.
Ø
Drop your pack’s gear off at
the area near the parking lot set aside for your campsite. Upon completion
of check-in, your guide will take your pack to your designated campsite to
unpack and prepare for camp tours and swim checks.
Please Note:
New this year, all members of the pack will be staying in the same tent
site. Only if requested will your youngest Cub Scouts (Wolves) stay in
Macaleer Lodge. What better way to help develop unity within the pack.
Specific program areas will continue to exist for Cub Scouts and Webelos
Scouts. Depending on the size of your pack, you may be asked to share a
campsite with one or more other packs in order to accommodate everyone in
camp.
Check-in begins at 2 pm for Family Weekends
and 9:00 AM for
“Investigating Our Past . . . Discovering Our Future”
(resident camp).
Although we greatly appreciate your unit’s
excitement and the temptation to arrive early, please do not arrive any
earlier than the times listed above. This will allow Camp Ware staff
proper time to prepare for your pack. That being said, we also ask that
you arrive no later than 2:30 pm for Family Weekends and 9:30 am for
Knights of Jubilee to enable us to keep on schedule.
Remember: Every camper present must have
a valid Annual Health and Medical Record and all final camp fees paid.
Vehicles in
Camp
Camp trailers are used as the primary
transportation of gear between the parking lot and the campsites. At the
discretion of the Camp Director,
LIMITED motor vehicle traffic will be
permitted between the parking lot and the campsites during CHECK-IN and
CHECK-OUT. Only ONE vehicle PER SITE may be used. Drivers shuttling
equipment to and from the parking lot must respect the One Vehicle Policy,
as well as the 5 MPH speed limit on campgrounds. Under no circumstances may
a vehicle remain parked at the campsite after the unloading period is
finished. Packs are encouraged to use camp trailers in lieu of personal
vehicles.
“Investigating Our Past . . . Discovering Our Future”
– Cubs & Webelos Resident
Camp
Upon completion of check-in between 9:00 A.M. &
10:00 A.M., campers will gather in the parking lot. Camp staff will then
escort them to their campsite, where they can unpack. Please pack bathing
suits and towels on top, as they will be needed upon check-in.
Units will be provided with a map of camp and a
complete schedule outlining each day's activities for their session during
check-in.
|
9:00 – 10:00 |
Check-In |
|
10:00 – 12:00 |
Swim Checks & Guided Camp Tours |
|
12:15 – 1:00 |
Lunch |
|
1:00 – 1:30 |
Siesta & Additional Swim test if needed |
|
1:30 – 3:00 |
Site Activity |
|
3:00 - 4:30 |
Session I |
|
4:30 - 5:30 |
Special Interest Period (SIP) |
|
5:30 - 5:50 |
Pack Time |
|
6:00 |
Retreat & Staff Introductions |
|
6:10 - 7:00 |
Dinner |
|
7:00 - 8:00 |
SIP |
|
8:00 - 8:15 |
Meet for Campfire |
|
8:15 - 9:30 |
Campfire |
|
9:30 - 10:00 |
Cracker Barrel (Leaders) |
|
10:00 |
Lights out |
First thing on the agenda will be a tour to
help everyone in the Pack become familiar with the layout of Camp Ware.
Next will be swim tests, so again make sure you have that swim gear readily
available! We’ll break for lunch, take a little siesta, and then get right
into the exciting activities planned.
Upon check-in between 2:00 p.m. and 2:30 p.m.,
campers will receive more information
about the open program areas, as well as a map of camp. Camp staff will then
escort them to their campsite, where they can unpack. Nature hikes and
tours of camp are offered, a sign-up sheet will be available in
Headquarters.
|
|
Saturday |
Sunday |
|
8:00 AM |
|
Breakfast |
|
9:00 - 10:00 |
|
Open Program Area |
|
|
|
Handicraft & Pool |
|
11:00 |
|
Checkout |
|
Noon |
|
|
|
1:00 |
|
|
|
2:00 |
Check-In |
|
|
2:30 |
|
|
|
3:00 |
Meet
at Headquarters |
|
|
|
Swim-Checks & Tours |
|
|
|
Free
swims after swim checks |
|
|
3:30 |
Nature Hike |
|
|
4:00 |
Open Program Areas |
|
|
|
Camp Fire Cooking |
|
|
4:30 |
Whittle N Chip |
|
|
5:00 |
Fishing |
|
|
5:45 |
Retreat - Meet at flagpole |
|
|
6:00 |
Dinner |
|
|
7:00 |
Staff organized
sports/ |
|
|
|
Pool |
|
|
8:00 |
Campfire |
|
|
9:00 |
|
|
|
10:00 |
Lights Out -
Taps |
|
Swim Check
Aquatics facilities are for the use of
registered campers only. Each Scout will be issued a “buddy tag” at the
health lodge upon arriving at camp unless such activity is restricted by
doctor’s orders. Each camper is required to take a swimming test upon
arrival to determine their swimming ability and classification. Any camper
may request to be classified as a “non-swimmer’ without having to take a
swim test.
All adults and Scouts are
required to use the buddy system.
WHITE TAG (Non-swimmer) – May enter
the pool and is permitted to use the shallow end only.
RED/WHITE TAG (Beginner) – Limited
to use of the shallow and middle portions of the pool.
Requirement:
Jump feet first into water over your head, level off, and swim 25 feet; make
a sharp turn and return to the starting point.
RED/WHITE/BLUE TAG (Swimmer) – May
swim in any area of the pool; permitted to use the pool diving board.
Requirement:
Jump feet first into water over your head, level off, and swim 75 yards
using any strong stroke on your stomach or side, swim 25 yards using a
resting backstroke; rest by floating.
People joining their group after check-in
must schedule a swim test with the Aquatics Director before entering the
pool area.
Your Week
at camp
What to Expect
When you first arrive in
Camp, you will receive a schedule of the session’s activities as well as a
Camp Ware Song and Cheer Book. Sign-up sheets for SIP activities will be
available in the headquarters’ building.
Program Areas
Our Theme this year is
“Investigating Our Past . . . Discovering Our Future”
. All program areas and activities reflect this in both staging and in
skills taught. Scouts will learn the importance of teamwork and
self-reliance as they learn skills to survive while working towards rescue.
The twelve points of the Scout Law guide all activity.
NATURE LODGE
Scouts will hike and map Camp Ware to learn about the wildlife and
ecosystem. They will learn about edible plants and which materials found in
camp can be used to create shelter and a campsite with minimal impact on the
surrounding ecosystem. Additional opportunities are provided to perform
service projects, such as rebuilding natural habitat areas for wildlife.
SCIENCE CENTER
The new Camp Ware Cub Scout Science
Center will allow for Scouts to explore the field of science by
participating in activities such as manipulating robots and exploring the
intricate workings of machines. The exploration of science will continue
outside the lodge through performing experiments while launching water
rockets & studying the kinetic energy while shooting BB guns and bows &
arrows.
CAMPCRAFT
Here is where our castaways will learn the skills that make life outdoors
possible. Low impact fire building for cooking and warmth, using knots and
simple lashings to create shelter, and useful camp objects are just some of
the skills developed. Special sessions for Scouts to earn their Tote-n-chip,
Whittle-n-chip and camp cooking highlight this area.
SHOOTING SPORTS
Marksmanship skills are taught along with respect for your equipment and
correct maintenance practices. Scouts work to improve individual skill and
learn the value of practice. Safety practices, proper target selection and
adult mentors with the guidance of trained instructors, encourage safe
practices on both the Archery and BB Ranges. Belt loops are earned as part
of the standard program. Scouts have the option, as a Pack, to earn advanced
recognition and patches.
POOL
What better place to cool off on a hot summer day? Life saving and rescue
skills will be stressed. Group swim instruction, snorkeling, and games add
to the fun.
HANDICRAFT
Under the watchful eye of
the Handicraft Director and their able assistants, Scouts learn skills and
create a souvenir of camp.
ADDITIONAL ACTIVITIES –
CUB SPECIAL INTEREST PROGRAM
Packs have an opportunity
to sign up for additional activities each day. They will be able to use this
time to tailor sessions to their boys’ individual needs. Some of these are
fishing, cooking, nature hikes, sports, and service projects. Please
note, fishing is a very popular activity, and unfortunately camp has very
limited gear. We strongly recommend that you bring your own gear if you
have it.
CAMPWIDE ACTIVITIES
Our opening campfire introduces
Investigating Our Past . . . Discovering Our Future
to Scouts and leaders alike, setting the tone for your entire stay at camp.
Camp staff will present a fun, entertaining and even educational evening of
stories, skits and songs supporting the theme.
The adventure will continue on days two and
three as Scouts & leaders become members of past and futuristic colonies,
exploring what Scouting was like in days past as well as what it may be like
in the future.
Scouting skills learned by our forefathers will
be honed by participating in activities and crafts “primitive” in nature,
and new skills developed that these forefathers could have only imagined.
Sports night on day three will help harness the needed energy to bring the
events of an exciting four days to a successful conclusion.
As immediate and tangible evidence, Scouts will collect beads
during the program sessions to mark their successful participation in the
daily activities, efforts to help others to succeed and group
participation. They will be given a token on the first day to
string their beads on as a reminder of their achievements. Every Scout will
leave Camp Ware feeling accomplished and recognized!
Food Services – Waiters
Select
one Scout per table for your site (8 campers per table) to serve as the
waiter for each meal. Waiter duty should rotate between campers, and
each
day they should report to the dining hall with an adult leader 20 minutes
before the meal to prepare the tables for the meal. The waiter is
responsible for setting the table with enough forks, knives, plates,
napkins, and other utensils for EIGHT people. At the sound of the dining
hall bell, they’ll report through the “In” door to get the next course of
the meal and bring it back to the table. Waiters are also responsible for
getting second helpings for their table, as well as cleaning the table and
surrounding area after the meal. Clean up includes bringing dishes to the
dishwasher, wiping tables and benches clean, sweeping the floor around the
table, and putting benches back up on the table. The Dining Hall Steward
will guide the waiters in successfully setting the tables, bringing out
food, and cleaning up following the meal.
Outpost Night
All Packs will cook a meal in their campsite.
This meal is a simple-to-cook, simple-to-eat meal that will be prepared over
a hot campfire. Your site will send a leader and Scouts to the dining hall
back door to collect materials and food for the meal, and then take it back
to the campsite, where your site staff will assist your Pack in
cooking.
Part-time Leaders
Part-time leaders may purchase meal tickets
from the trading post. Prices for meals are as follows:
·
Breakfast:
$6.00
·
Lunch:
$7.00
·
Dinner
$8.00
Goverment Milk Program
The Chester County Council, BSA participates in
the special milk program for children at both camps and the council has
assured the Pennsylvania Department of Education that all campers in these
camps are served milk regardless of race, color, religion, disability, sex,
or national origin, and there is no discrimination to the serving of the
milk. The Chester County Council, BSA further agrees to the "Fair Hearing
Procedure" if there arise any complaints concerning the free milk
distribution.
Inspections
The Clean Camp Award will be presented to each
pack at the end of the week to each pack that has maintained a 90 percent
average to their daily inspections. A daily inspection sheet will be handed
out upon arrival to camp. The Program Director, Commissioner, or their
designee will inspect your campsite between 9am and Noon every day up to,
and including, check-out day.
Telephones
There is one pay phone
in headquarters for the use of Scouts and Scout leaders. All Scouts must be
accompanied by a Scout leader from their pack in order to use the phone.
Please limit the number and length of calls. Please discourage parents from
calling their sons. Remind them that the Scouts are not near the phone so
messages must be taken and calls returned.
Camp Ware contact information:
Horseshoe Scout Reservation
Chester County Council, BSA
239 Jubilee Road,
Peach Bottom, Pa 17563
Camp Headquarters: 717-548-2786
Ranger’s office: 717-548-3352
Letters to Camp
Letters generally take up
to 7 to 10 days to arrive at camp from northern Chester County. Please send
letters to the address listed above;
include the scout’s name, pack number and Camp Ware.
E-mail may also be sent to a camper at
camp_ware@yahoo.com.
Each campsite has a mailbox in
the headquarters building that should be checked daily.
Visitors
Visitors are not encouraged during the camping
session. Young Scouts often get homesick when they see parents and want to
go home. Parents and siblings are invited to the last day chicken dinner.
The cost per ticket is $7.00 per person, with children under 3 free. Pay
through your sons pack before he attends camp.
All visitors must sign in at Headquarters upon
arrival. An identifying wristband will be issued to you. This must be worn
while you are in camp. Upon leaving camp, you must sign out at Headquarters.
This helps us in case of an emergency. We can than identify who is still in
camp and who has left.
Lost and Found
Finders should bring any
items to the headquarters building. Please inquire about lost items at the
headquarters desk.
Trading Post
The camp maintains a well-stocked trading
post. Hours may vary, but the trading post is usually open throughout the
day and evening except during meal times and camp wide activities. Items
such as candy, soft drinks, personal items, and needed program items such as
books and crafts are available. Additionally, the trading post stocks items
like compasses, scout knives, t-shirts, belts, buckles, patches. The average
scout typically spends a minimum of fifty dollars in the trading post during
a scout summer session.
Leaving Camp Early
If, for any reason, a leader or a Scout needs
to leave camp, a pack leader, or parent, that is at least 18 years of age,
MUST sign them out at Headquarters. If, for any reason, a camper will not
return that week, please notify Headquarters staff. If a scout is ill, you
must take him to the health lodge before leaving camp. If a Scout/leader
leaves camp for any reason, without checking out, they will be charged for
the complete encampment date.
World Famous “Last Day” Grilled Chicken
Barbeque
All Scouts, parents, siblings & guests are
cordially invited to join us the last day of your session for our World
Famous Grilled Chicken Barbeque. For those of you have joined us in the
past you’ll be excited about a new spin . . . the songs will still be
there but the meal will be an outdoor grilled chicken barbeque party!
Please collect money from parents as soon as possible.
Packs must register the number of tickets they
will reserve for this meal and submit payment during check-in.
The cost of each ticket is $8.00 per
person, with children three years and under free of charge. Guests may
purchase tickets at the trading post.
Awards and Recognition
Clean Camp Award
This award is earned by maintaining clean camp
standards. Your site will be inspected on a routine basis. Sample form
found on page 28.
Camp Ware Emblem Patch
A round 3" patch is awarded to all first
year campers. A year segment is awarded to each Scout provided that he has:
·
Conducted himself to the Cub
Scout Promise
·
Shown spirit in a sincere
effort to advance himself in Scouting
·
Accomplished such objectives
that pack leadership sets
·
Spent the entire time at camp
Check-out and
Pick-up
Resident camp check-out begins at 7pm on the
night of departure for each group in camp. After dinner, packs will report
to their sites, pack their gear and wait for the final inspection by the
camp commissioner or his designee.
Stake-a-claim 2011
Stake-a-claim forms for
summer camp 2011 will be available at check-out.
From Route 1:
Exit off Route 1 and head North on Route 272
for about 6 miles.
Make a left onto Little Britain
Road. Continue down Little Britain Road for about 1.6 miles.
Make a Left onto Jubilee Road. Follow Jubilee Road all the way into camp.
(Alternate route) Rt. 1 South, exit ramp 272
North (right) follow to Kirks Mill Rd, make a left follow till ends, make a
left onto Little Britain Rd, make your next left onto Jubilee Rd, at the Y
in road bear R follow to camp sign.
From Route 222:
Turn onto Little Britain Road. Going
North 222, Little Britain Road will be on the right. Going South 222,
Little Britain Road will be on the left, a sharp left turn will be made.
Continue up Little Britain Road for about 2 miles. Turn right onto
Jubilee Road and follow it all the way into camp.
Alternate Route 222:
Turn onto Quarry Road. This is a left turn when traveling South 222, and
a right turn when traveling North 222. Follow Quarry Road for
roughly 2.25 miles. Jubilee Road will be on the right. This will be
a sharp, “double back” right turn. Be careful not to miss this turn.
Cub Scout
Resident Camps
The Chester County
Council Horseshoe Scout Reservation makes financial commitments for the
hiring of staff and purchasing of supplies and other materials many months
prior to camp; therefore participants must make a financial commitment of
at least $35.00 by the deposit deadline March 13, 2010.
Based on this fact,
refund amounts are dependent on time of submission and reason for refund.
Please note that if an entire unit cancels before or after deposits are
paid, the $50 site stake-a-claim fee as well as any deposits is not
refundable. If a unit should cancel after all payments have been made in
full, any refund will be made at the discretion of the Reservation
Director.
The Chester County
Council does reserve the right to cancel any reservation if payments are
not received in full by each of the payment due dates. Again, the $50
site stake-a-claim fee is not refundable under any circumstances.
Below you will find
the conditions required to be met in order for a refund to be processed.
To ensure consistency in this process, no refund will be issued if any of
the conditions are not met (no exceptions). In addition you will find the
amount that will be issued is based on the reason for the refund request
as well as date of submission.
Ø
All refund requests must be submitted in writing either by mail to the
Chester County Council Service Center, Camping Administration or by email
to
adalesan@bsamail.org. Remember the date of submission will affect the
amount of refund issued.
Ø
Refund
requests should include the following information:
·
Unit type and unit number (i.e. Pack
555)
·
Name of Scout
·
Date of attendance
·
Reason for request
·
Supportive documentation for a reason
entitling a full refund
Ø
Full
refund of the amount paid will be issued for the following reasons:
·
Medical illness or injury of Scout
·
Medical illness, injury or death of
immediate family member
·
Required attendance to summer school
during the time the Scout is scheduled to attend camp
·
Unexpected financial hardship or
family emergency (Approval required by the Reservation Director)
Any of
the above reasons will require supportive, written documentation to
be submitted along with the written refund request. For medically
related reasons, a letter from the Scout’s physician; for attendance to
summer school, a letter from the Scout’s teacher or school administration;
for unexpected financial hardship, a letter from the Cubmaster.
Any
Scout or leader/adult released and sent home by the camp director or
health officer due to medical reasons will be issued a pro-rated partial
refund. Refunds issued to campers choosing to leave early will be at the
discretion of the Reservation Director.
The
due date to submit a refund request based on one of the above reasons is
August 31, 2010.
Ø
Partial refund of the amount paid will be issued for all
other reasons based on the date of submission. Requests must still
be made in writing with a reason given, but written supportive
documentation is not required.
|
Refund Request Made by: |
Amount to be Refunded: |
|
June
1, 2010 |
total amount paid less $35 |
|
June
15, 2010 |
total amount paid less $70 |
|
July
1, 2010 |
50%
of the amount paid |
|
July
15, 2010 |
25%
of the amount paid |
|
After July 15, 2010 |
No
refund |
|
|
|
No refunds or credits
will be issued at camp. If fewer Scouts attend than have paid, money
will only be refunded based on a viable reason (medical, school
attendance, unexpected financial hardship or family emergency) and after
the required letters and documents are submitted to the Council Service
Center. No refunds will be issued for unsupported requests.
Refunds
will be issued to the pack within two weeks of receipt of the
request or with-in two weeks after the scheduled date of attendance, which
ever comes first. The pack will be responsible for refunds to the
family. Only if requested and approved by a key unit leader will a refund
be made directly to the family.
Submit
all refund requests to:
Chester
County Council, BSA
Attn.: Camping Administration
504 S. Concord Rd.
West Chester, PA 19382
610-696-2900, ext. 25
Family Camp Refunds
Ø
All refund requests must be submitted in writing either by
mail to the Chester County Council Service Center, Camping Administration
or by emailing to
adalesan@bsamail.org.
Ø
Refunds
will only be issued for the following reasons:
·
Medical illness or injury of Scout
·
Medical illness, injury or death of
immediate family member
·
Required attendance to summer school
during the time the Scout is scheduled to attend camp
·
Unexpected financial hardship or family emergency (approval
required by Reservation Director)
Any of the above reasons require supportive, written documentation
to be submitted along with the written refund request. For medically
related reasons, a letter from the Scout’s physician; for attendance to
summer school, a letter from the Scout’s teacher or school administration;
for unexpected financial hardship or family emergency, a letter from the
Cubmaster. Refunds will be issued directly to the family, unless payment
is submitted through the pack.
The
deadline to submit a Family Camp refund request to the address above is
July 31, 2010.
Required Forms & Rosters & Information Sheets
(Download forms
here)
-
Insurance Information Sheet
-
Health Special Risk Claim Form
-
Personal Health and Medical
Records Information Sheet
-
Personal Health and Medical
Records – Class 1 & 2, class 3
-
Personal Health and Medical
Records – Class 3
-
Horseshoe Scout Reservation
Medication Administration Record
-
Health and Safety Inspection
Report
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Information contained on the website is the property of the
Horseshoe Scout Reservation, Chester County Council, B.S.A.
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©2003-2011 CCCBSA
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